
5 Mindsets that Contribute to Poor Results
- To be right, not wrong
- To be respected, not disrespected
- To be in control, not out of control
- To be appreciated, not unappreciated
- To be safe, not unsafe
As the conversation progressed, I took note of the behavioral challenges that seemed to be most common. Consider the questions below to help you reflect on the effectiveness of your behavior as you interact with others.
1. Are you so entrenched in your perspective that you don’t hear what others are saying? Sometimes the most difficult thing to do is to set your ideas aside and consider the ideas of others. Taking the time to consider other points of view not only creates an opportunity for you to share your views, but also helps you understand whether or not your ideas are sound.
2. Do you really listen when others are speaking? There are any number of reasons that people don’t listen. Sometimes we listen to assess whether others agree with us or not. Sometimes we are just more interested in our own thoughts or preoccupations than we are with what others have to say. Sometimes we are too busy thinking about what we should say next or how we might disagree. Whatever the reason, people can sense when you are not present in a conversation. Your lack of attention will likely be interpreted as a lack of respect or interest in what others have to offer. This usually leads to people shutting down or disengaging from the conversation.
3. Do you push too hard to get the thing that you want? Sometimes when our proposals or ideas appear to fall on deaf ears, rather than stop and explore a disagreement or other perspectives, we push harder to make our viewpoint known. Ironically the passion and exuberance with which we express our point of view creates more resistance than contribution and collaboration from others. Our push creates pushback from others which may turn into a competition to determine who is right and who is wrong. Emotions will then likely take over, leading to a downward spiral that will not end well.
4. Do you assume that you know better or that you are always right? Having this particular mindset is disastrous for a leader, and yet it is one of the most common complaints that I hear from teams about their manager. When the leader always has to be right, people tend to quit speaking up and sharing their ideas, or worse, they just wait to be told what to do rather than taking an active and collaborative role in working with the members of their team. It’s easier to give up than to be told their ideas are stupid, impractical, ill-informed, or simply won’t work.
5. Do you allow your negative emotions to determine what you say, do, or think in the moment? We frequently become emotionally reactive when our expectations are violated. When we don’t get what we want, our “hot” emotions replace our rationality and negatively influence our behavior. If you allow your emotions to rule your behavior, they may be contributing to results you don’t wish to create.
6. Does your desire to play it safe or to be comfortably secure hinder your ability to be vulnerable and connect with others? Sometimes our fear of the unknown or perceived negative consequences keeps us from speaking up and sharing what needs to be said. If you find yourself frustrated with the direction that your leader or team seems to be headed, recognize that your feelings can serve as a wonderful cue that it is time to speak up. Our inability or unwillingness to engage contributes to our results.
7. Do you avoid heart-felt expressions of appreciation or gratitude? Acknowledging others for their contributions is one of the easiest ways to build relationships and reinforce their positive efforts. Nevertheless, many are reluctant to share what they define to be “too personal.” Expressing sincere and specific appreciation says to others, “I noticed what you did and I value your contribution.”
8. Do you take the time to reflect and focus on what matters most? Sometimes we become so busy and pressed to finish the current project or the next item on our to-do list that we lose sight of what is most important. Taking some quiet time to reflect on your thoughts and examine your behavior will allow you to assess if you are getting the results that you say you really want.
9. Are you empathetic and understanding of others? Often we become so set on what we want and need that we don’t stop to consider what is going on with others. Do people have what they need to achieve the desired results? Do they have input or feedback about how the results could best be achieved? If things aren’t going well, do we stop to find out why? It is important to realize that everyone is rational from their point of view. Rather than assuming that people don’t know what they are doing or are deliberately making mistakes, we ought to slow down and ask more questions and really listen to their answers.
10. Are you blind to your own behavior? Because we do not see ourselves the way we are seen, we don’t usually realize how our behavior impacts others. We communicate in many ways that have an impact on others: tone of voice, word choice, intensity, inflection, body language, emotions, and communication style. Pay close attention to how others are responding to you: whether they engage or seem intimidated, share their thoughts and feelings freely, or only speak when absolutely necessary. Do they move toward or away from you, seek you out or avoid you? These reactions can tell you how you are being perceived.
As you ponder and truthfully answer the previous questions, you will increase awareness of your behavior and allow yourself to make needed course corrections so you can avoid getting in your own way.
Many of these tips have their roots in emotional intelligence. Improving your emotional intelligence can increase your ability to communicate and impact your productivity.
Join me for my complimentary webinar, “3 Must Know Principles for Increasing Your Emotional Intelligence.”
We will walk through practical ways to defuse defensiveness in others as well as yourself. You will learn the 5 values that create the majority of workplace challenges and disruptions.
I was recently teaching a class on emotional intelligence when a participant proclaimed, “If you could just help me understand why I attack others when they attack me, this class would be worthwhile.” The challenge in learning to improve our emotional intelligence is twofold: First, your negative emotional reactions are only the tip of the iceberg—they are symptomatic of something that is going on in your subconscious. Second, surfacing and understanding your thinking and the past experience you may unknowingly use to support your perspective is not easy because it requires in-depth self-examination.
To become more emotionally intelligent, you must recognize your negative emotional reactions and then take deliberate steps to uncover what is hidden behind your feelings. Negative or “hot” emotional reaction usually represents the violation of a personal value—something that is important to you. It is your perception of loss that leads you to become defensive as you interact with others.
To surface causes that may be hidden from your view, formulate a few “question-answer” sentence stems. Start with what seems to be the most obvious question. After you answer that, use that answer to formulate the next question to explore your thinking more deeply.
For example, let’s say that you start with the question, “Why do I attack when I think someone is attacking me?” You might answer this question with “I attack because I am afraid of looking bad.” Then take that answer to formulate a sentence stem like this: “I am afraid of looking bad because….” Finishing this sentence as many times as you can, and you will begin to surface the thinking behind your emotion.
When doing this exercise, really push yourself to complete the sentence. I like to do this exercise by writing my answers on paper. This allows me to review what I have written later and look for any common themes. This approach also allows me to challenge the accuracy of the thinking that may be fueling my emotional reactions.
Here are a number of questions you might consider answering if you wish to explore the source of your negative emotional reactions:
1. Why do I attack back? It is human nature that when we are attacked, we instinctively feel like we need to protect ourselves. Unfortunately, attacking back does not help us to understand why the person is attacking us in the first place. Once you have sounded the thinking that is behind your own reactive behavior, you may realize that your thinking in a given situation is incomplete or inaccurate—which in turn allows you to explore the other person’s thinking and feelings by asking questions.
2. What am I trying to protect? This is a great question because it is a natural response to feel that when someone attacks you, they are trying to take something from you. A similar question might also be, “What am I afraid of losing?” Whatever question you choose to explore can help you identify your personal perception of loss. Then you can ask yourself if the loss you perceive is real or only imagined.
3. When do I not feel safe? This question allows you to identify a particular situation, perhaps with a particular person. Once you answer the question, you will need to further explore your answer by finishing the sentence stem of “I do not feel safe when.… because….” The aim here is to surface the reason behind the feeling of a lack of safety.
4. How did I get into this cycle? Sometimes our feelings are a result of interpretations we make in recurring situations. For example, if every time I sing in public, my friends laugh at me and tell me I am a lousy singer, I might formulate a negative perception of my singing ability, and a whole host of negative feelings about being ridiculed by my friends. If you can identify what events led to the negative thinking and the feelings associated with the event, you may be able to select a more positive interpretation and accompanying feeling. Please note: if you can identify one piece of data that runs contrary to what you believe about yourself or the situation, then you must be open to the possibility that your perception is inaccurate!
5. What wounds do people attack? Maybe people are not actually attacking specific wounds, but answering the question allows you to identify wounds that you may have and not be aware of. Our “wounds” are really nothing more than a perceived deficiency in ourselves. For example, if I always perceive that the things people do and say indicate that they do not respect me, then I must recognize that respect is something I value. And I just might be inaccurately seeing the actions of others as a measure of disrespect when no disrespect was intended.
Once you surface your wound, you are free to challenge your perception and the accuracy of your thinking. If you do not know whether a person is being disrespectful, then you must suspend your thinking or hold a conversation to check out the assumptions you are holding onto.
6. What negative beliefs do I hold about myself? Answering this question and then creating a sentence stem to surface what you believe is not likeable about yourself will help you to identify how others may push your “hot” buttons.
For example, let’s say that I don’t like that I am not always dependable. When I finish the sentence stem, “I am not dependable because …, I identify a number wonderful excuses—some true and some not—for why I am not dependable. When others confront my lack of dependability, I may react defensively because even though I am attempting to be more dependable their feedback reinforces that I am not what I would hope to be.
Returning to the original situation, I gave the class participant the simple sentence, “I attack when attacked because….” to finish. He came to class the next day having completed the sentence over 50 times. When I asked him what he learned, he laughed and said that he was able to not only identify the source of his own defensiveness, but also surface some very illogical and irrational conclusions that his subconscious was using to fuel his emotional reactions.
Becoming more emotionally intelligent is a worthwhile endeavor for anyone who works with or manages others. Being able to understand the source of your feelings and to challenge the accuracy of those feelings will help you to navigate your interpersonal interactions more effectively while increasing your emotional intelligence.
Join me for my complimentary webinar, “3 Must Know Principles for Increasing Your Emotional Intelligence.”
We will walk through practical ways to defuse defensiveness in others as well as yourself. You will learn the 5 values that create the majority of workplace challenges and disruptions.
I was recently visiting with a potential client, and at the close of our conversation, I asked her if there was something I could do to help her. She indicated that there were so many new leaders entering their organization that she wished she had a list of principles or concepts that she could give to them that would help them assimilate and become effective as quickly as possible.
Because changing leadership often brings challenges, I would suggest 10 best practices to strengthen your leadership capacity and improve the quality and speed of your results.
1. Clarify the Expectations of Your Manager.Knowing what your manager expects and how those expectations contribute to the desired results will help you align your expectations and your team’s. This will insure that everyone clearly understands how their assigned tasks contribute to the organization’s goals. Because leaders are often afraid to tell their subordinates that they are not meeting their expectations, pushing for clarity keeps you from having to read your manager’s mind and forces the manager to be clear about what they want.
2. Don’t Come in “Hot.”If you have been hired to take on a leadership role, you were likely hired because of your experience, knowledge, and skills. You may assume that the people you have been hired to lead aren’t capable, aren’t motivated, or aren’t good performers. This perception has likely been reinforced if the hiring manager has told you negative things about the team and the work that you are inheriting. Such a mindset may lead you to treat people in a patronizing and demeaning way. Taking the approach that you have to fix everything because no one else can is a recipe for disaster.
3. Establish Rapport.If you are new to the company or this group, it’s important to remember that likely no one knows you. Take the time to tell your story–be sure and relate your past experience, what contributed to your success, what you believe about working with people, and your purpose and vision for working with this team. Be sure and take time to learn about others, their expertise, their successes and struggles, and how they see the current challenges in achieving the desired outcomes.
4. Hold a Culture Conversation. This activity could be easily listed as a rapport-building activity because it establishes value for the individuals and their contributions. Ask questions about what people are supposed to do, what they actually do, and how they do what they do. You might also ask them to share their perspective by asking, “What is currently working? What is not working? What is your greatest pain or frustration?” And, “What could be done to improve the current challenges?” This conversation will provide you with important information while gaining the trust of your team and showing you value their expertise.
5. Don’t Hook Your Wagon to a Single Leader. Often when a new person is hired they isolate themselves by aligning their views solely with their manager. This usually results in the new leader adopting the same current attitudes and conclusions that their leader holds, likely leading to a limited view of the work at hand and your team. By identifying and networking with a number of different, effective leaders, you will gain a wider perspective and build valuable relationships and support for what you are trying to accomplish and achieve.
6. Clarify Your Intention. If your intention is to make yourself look good or prove that you are the star, then you will likely shine the spotlight on yourself to the exclusion of others. Highlight what you are trying to achieve and deliberately spotlight the members of your team for their successes. In doing so, they will make you the star. People want to do great work. As their leader you can help them unleash their ability to do their best work.
7. Communicate Clearly and Often. Ask a lot of questions and really listen to what people are telling you. People will often withhold what they truly think until they are assured that you sincerely want to hear their answers. If they respond in a way that is negative or emotional, ask more questions. Hidden behind the negativity and emotions is what is important to the individual. You must listen past complaints and negativity to what is in the hearts and minds of the people.
8. Build Your Credibility. Be candid, honest, and transparent. If you don’t know something, acknowledge it and then find the answer. Recognize mistakes and focus on learning and improving, setting the example for everyone to do the same. Keep your commitments, support others in their challenges, provide clear and accurate feedback, coach and mentor when needed, and acknowledge and celebrate people’s efforts and successes.
9. Check People’s Alignment.Alignment is determined by asking the following three questions: 1) How aligned are you with the expectations and goals for your work? 2) How aligned are you with what we do here? And, 3) How aligned are you with how we do the work? You might follow each of these questions with this question: “On a scale of 1 to 10 how aligned are you with…?” If the individual’s assessment comes in lower than a “6”, then you might ask, “Why?” and, “What would it take to bring you up to a 10?” Taking the time to understand why a person’s perception of expectations, execution, and process may be less than desirable will tell you a lot about why your team gets the results that they do. Remember that we are perfectly positioned to get the results that we do. The challenge is to figure how our positioning yields our results.
10. Expect to be Interpreted Negatively. When a new leader arrives on the scene, it isn’t uncommon for people to interpret what they do or say negatively. Change is often difficult for people. When they don’t have all the facts, it is natural for them to take things personally and assume the worst. Recognize that tendency and deliberately think through and plan your actions and messaging. To help prevent negative conclusions, communicate clearly and often and share positive perspectives of anything that you undertake.
Beginning a new job as a leader with a new team and new challenges may seem overwhelming at first. Taking the time to apply these tips will increase your understanding of the current challenges, engage your people, and increase the quality and effectiveness of your leadership.
Join me for my complimentary webinar, “3 Must Know Principles for Increasing Your Emotional Intelligence.”
We will walk through practical ways to defuse defensiveness in others as well as yourself. You will learn the 5 values that create the majority of workplace challenges and disruptions.